Dear NTC registrant,

If you are planning to use the Training Form option of payment for the conference, please note the following procedure and comprehensive information.

Please read it carefully and try to get all your information here. Most information you will need for completing your form and processing it properly is contained here. Try to find what you need here before attempting to send email inquiries to the NTC committee. However, if you know of information that is missing, please let us know.

Thank you.

1. Name and Mailing address of vendor:
   
   Deaf & Hard of Hearing in Govt.
   P.O. Box 76087
   Washington, D.C. 20013-6087
   
   

   Contact information: John Olumoya, DHHIG Treasurer
   Contact telephone: 202-510-9482
   FAX Number: 1-877-813-4313

2. Location of Training site:
   
   Kellogg Conference Hotel at Gallaudet University
   800 Florida Ave N.E.
   Washington, D.C. 20002-3695
   
   
3. When completed, the training form should be sent to:
   
   Adrian Kantor
   DHHIG/NTC2009 Registrar
   Deaf & Hard of Hearing in Government
   P.O. Box 76087
   Washington D.C. 20013-6087
   
4. Payment Description: NTC 2009 Registration Fee
   (Enter appropriate amount)

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   Passport	Day	Date	Cost
   Regular Three-Day Passport	Tuesday - Thursday	May 5 - 7	$400.00

   
   
   
5. Payment Instructions:

   Please follow the payment option instructions below accordingly:
   
   

   • Deaf and Hard of Hearing in Government (DHHIG) is the vendor for the conference. We are active in the CCR Database.
     
     
   • Payment by Check, Money Order or Cashier's Check should be made payable to DHHIG. Please put "NTC2009 Registration Fee" and Invoice Number (if you are given one) on the memo line.
     
     
   • Direct Payment to DHHIG's Bank Account: (For Federal Agencies, please fill out the Automated Clearing House Vendor/Miscellaneous Payment Enrollment Form - SF3881 - with the following information on DHHIG and its financial institution. Send the SF-3881 form along with the copy of any invoice sent to you to the Registration Coordinator's address given above:

     If you need our tax id and financial information, please contact the abovementioned DHHIG Treasurer.

6. Payment by Credit Card: We accept only VISA, Mastercard and American Express cards. These cards can be used on our Verisign-secured payment site. Please go to the receipt page of the NTC 2009 Registration and follow the link for receipts. Regardless of if you pick "Training Voucher" option of Payment Type, you can conveniently make payment online via a valid credit card. Please print a copy of the approval confirmation (or record the information) on your computer when the payment is approved online. This method is very secure. We do not receive your credit card number or other information you entered when making the payment and there is no record of your credit card number kept by us.
   
   
7. Payment by Credit Card for a group of employees: Training Coordinator or Manager can pay off one or more employees' bills for this event, Please go to the NTC 2009 Registration page and follow the link for "Training Voucher ePayoff Form." You will be prompted to enter your name, email and agency name and each registrant's email address and their 4-digit code that your registrant used when she or he registered for this event. If you don't know their email address and/or their 4-digit code, you should ask them for a copy of their receipt, email address and their 4-digit code before you can pay it off.
   
   In General, the following procedure is expected:
   
   

   Employee who is planning to attend training ("Participant") registers on DHHIG/NTC website online to attend NTC 2009 conference and selects "Training Voucher" payment type.
   
   Processing of Training Forms through mail or go to NTC 2009 Registration page and follow the link for "Payment by Credit Card for a group of employees" as described in preceding section. If processing throught mail, it should be started very early. Some offices take several days or weeks to process approvals of Training forms. Approved Training forms should be mailed to us to arrive in our mailbox by April 13, 2009. In General, the following procedure is expected:

   • Employee who is planning to attend training ("Participant") registers on DHHIG/NTC website online to attend NTC 2009 conference and selects "Training Voucher" payment type
     
     
   • Participant fills out the Training Form which his/her agency uses (SF 182, DD 1556, etc) and submit it to his/her supervisor for approvals. Information supplied above should help to complete such forms. Approvals may be needed from more than one person. This depends on the agency and/or office.
     
     
   • The signed/approved training form is processed by Participant's accounting or administrative support office.
     
     Processed form is mailed to our Event Registrar at the address in section (3) above.This is like a purchase order which authorizes us to bill the office. The Training Form confirms that the office will pay for the Training electronically. If we are to bill the office, they willinclude billing instructions and address on the Training Form.
     
     
   • The "Participant's" office or the participant is responsible for making sure that the Training Form is mailed (or faxed to DHHIG Registrar 202-275-1026) to us to reach us by the deadline date of April 13, 2009 at 8 p.m. EST (if faxed) and postmark of April 13, 2009 and receipt by us on April 13, 2009 if mailed. It will allow us to get the invoice and process payment by April 20. We will not send invoices after April 16; therefore, training forms will not be accepted after April 16, unless it includes credit card payment information or credit card payment is being made online by May 2nd, 2009.
     
     
   • Once we receive the Training Form, the DHHIG Registrar will send an e-mail to the Participant to confirm that the Training Form has been received. At this point, the Participant may use the email confirmation as promise-to-pay receipt and can attend the conference and will be allowed into the conference as fully registered.
     
     
   • The DHHIG Registrar will send an Invoice to the address on the Billing Instructions section on the Training Form and we will expect payment to be sent to us within 10 days of the receipt of the Invoice by the Participant's office. We expect most Participants to get Training Forms to us by April 13, 2009 so that their attendance can be fully confirmed by May 2nd, 2009.